HR Management in Your CRM: Time Tracking, Vacations, Goals and Payments from Salesly
Managing a sales team is not just about closing deals. Behind every sale there are clock-ins, pending vacation days, local holidays, individual targets and commissions to reconcile. Most SMBs handle all of this with spreadsheets, emails and goodwill. The result: errors, internal conflicts and, since 2019 in Spain, the real risk of fines for failing to comply with mandatory time tracking regulations.
Salesly integrates human resources management directly into the CRM. No switching between apps. No duplicating data. One place for sales, team and operations.
Table of Contents
- Key takeaways
- Time tracking: a legal obligation in Spain since 2019
- Vacation calendar and public holidays
- Per-user goals: measure what matters
- Payment and commission management
- Everything from Salesly: why centralization matters
- Frequently asked questions
Key takeaways
| Feature | What it solves |
|---|---|
| Digital time tracking | Complies with Spain’s RDL 8/2019. Automatic clock-in and clock-out with no paper forms. |
| Vacation calendar | Full team visibility: who is available, who is not, with no overlapping bookings. |
| Location-based holidays | National, regional and local public holidays configured automatically. |
| Per-user goals | Individual sales, call or visit targets with real-time progress tracking. |
| Payments and commissions | Automatic calculation linked to actual pipeline results. |
Time tracking: a legal obligation in Spain since 2019
Spain’s Royal Decree-Law 8/2019 requires every company to record the working hours of each employee daily. Company size does not matter: an SMB with 3 employees has the same obligation as a multinational with 3,000.
What the law requires
- Daily record of each employee’s start and end time.
- Records must be kept for 4 years.
- Records must be available to the Labor Inspectorate, employee representatives and the workers themselves.
- The system must be reliable, tamper-proof and accessible.
Penalties for non-compliance
The Labor Inspectorate can impose fines between €751 and €7,500 per company (not per employee). In 2025, the Inspectorate carried out over 35,000 actions related to working time in Spain. Using an Excel spreadsheet is not enough: the Inspectorate demands systems that guarantee data integrity.
How it works in Salesly
Salesly allows employees to record their working hours directly from the platform. Each user clocks in and out with a single click. Data is stored securely with immutable timestamps. The team manager sees the full log in the HR panel, can export monthly reports and has records ready for any inspection request.
No need to install another app. If your team already uses Salesly for sales management, time tracking is built into the same tool.
Vacation calendar and public holidays
Coordinating vacations for a team of 5-15 people with a shared spreadsheet works until it doesn’t. And it always breaks down in August, when three people request the same week and nobody knows who asked first.
Vacation management in Salesly
- Digital requests: each employee requests their days from their profile. No emails, no paper forms.
- Approval with visibility: the manager sees the full team calendar before approving. Overlaps are detected instantly.
- Updated balance: each user sees their available, taken and remaining days in real time.
- Complete history: all vacation records per employee, exportable to CSV.
Public holidays configured automatically
Spain has 14 national holidays, but each autonomous community adds its own, and each municipality can add 2 more local holidays. This means two employees in different offices can have different working calendars.
Salesly lets you configure the holiday calendar by location. National holidays come pre-loaded. Regional and local ones are added in under a minute. When an employee checks their calendar, they see their actual holidays, not a generic list.
Integration with the pipeline
When a sales rep is on vacation, Salesly shows it in the pipeline. Their open opportunities remain visible to the team and can be temporarily reassigned without losing the context of each negotiation.
Per-user goals: measure what matters
A sales team without measurable targets is a team running on instinct. Goals do not just motivate: they allow you to spot problems before they turn into lost quarters.
Types of goals in Salesly
- Revenue goals: closed sales volume per month or quarter.
- Activity goals: number of calls, visits, demos or quotes sent.
- Conversion goals: percentage of opportunities advancing from one stage to the next.
- Custom goals: any metric relevant to your business.
Real-time tracking
Each user sees their progress on a visual dashboard. The sales director has a consolidated view of the entire team: who is on track, who needs support, where opportunities are stuck.
Salesly automatically calculates the completion percentage and projects whether each rep will hit their target at the current pace. No waiting until month-end to discover that a salesperson has had no activity for 3 weeks.
Payment and commission management
Commissions drive every sales team. But calculating them manually, cross-referencing sales data with variable percentages, is a constant source of errors and disputes.
How Salesly solves it
- Configurable commission rules: fixed percentage, tiered brackets or variable by product/service.
- Automatic calculation: commissions are computed from actual pipeline closings, not parallel spreadsheets.
- Full transparency: each rep sees their accrued, pending and paid commissions.
- Payroll export: data ready to integrate with your payroll software or accountant.
When payments are linked directly to CRM data, arguments over whether a sale “counted” disappear. The data is the data.
Everything from Salesly: why centralization matters
Most SMBs with a sales team use between 4 and 7 different tools to manage sales, clock-ins, vacations, goals and payments. Each tool has its own login, its own data and its own logic. Data does not cross over. Errors multiply.
Centralizing these functions in Salesly is not a matter of convenience. It is an operational decision:
- Fewer errors: a single source of truth for vacations, time records and commissions.
- Less admin time: the manager handles team and sales from the same dashboard.
- Regulatory compliance: time tracking, daily records and data retention on an auditable platform.
- Better employee experience: one application for clocking in, requesting vacation, viewing goals and checking commissions.
Salesly does not replace your payroll software or your tax advisor. But it does eliminate the 3-4 intermediate tools that create friction, errors and wasted time between team work and administrative management.
Frequently asked questions
Is time tracking software mandatory for companies in Spain?
Yes. Since May 2019, Royal Decree-Law 8/2019 requires all companies to record each employee’s daily working hours. No specific software is mandated, but the Labor Inspectorate requires a reliable, tamper-proof and accessible system. Spreadsheets do not meet these requirements. Fines range from €751 to €7,500 per company.
Can I manage my team’s vacations from a CRM?
With Salesly, yes. The HR module allows each employee to request vacation days, managers to approve with full calendar visibility, and the system to automatically calculate available days. Everything integrates with the sales pipeline to avoid coverage gaps.
How are local public holidays configured in Salesly?
Salesly includes Spain’s 14 national holidays pre-loaded. Regional and local holidays are configured by employee location in the HR section. Each worker sees only the holidays that apply to their office location.
Are Salesly goals limited to sales, or do they cover activity too?
Both. You can set revenue goals (closed sales), activity goals (calls, visits, demos, quotes sent) and conversion goals (pipeline stage advancement rates). Custom goals with any relevant metric are also supported.
Does Salesly calculate commissions automatically?
Yes. You can configure commission rules by fixed percentage, tiered brackets or variable by product. Calculations are based on actual pipeline closings, with full transparency for each rep. Data is exportable for payroll integration.
If your company needs a system that unifies sales, team and operations in one platform, book a Salesly demo and see how it works with your real team.
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